MGT323 Saudi Electronic University Project Management Questions 1-mention question number clearly in their answer.2-Avoid plagiarism, the work should be in

MGT323 Saudi Electronic University Project Management Questions 1-mention question number clearly in their answer.2-Avoid plagiarism, the work should be in your own
words, copying from other resources without proper referencing not accepted.3-Quality of work is required4-To prepare for this
assignment, review Ch-6 “Management of your time and stress” from your
textbook, understand the concepts of time management and time robbers and
answer the questions given below with examples. 5-Any
excess material can be added to bibliography. 6-Use APA style and review three or
more peer-reviewed journals to support your answer. College of Administrative and Financial Sciences
Assignment 2
Deadline: 16/Nov/2019 @ 23:59
Course Name: Project Management
Student’s Name:
Course Code: MGT323
Student’s ID Number:
Semester: I
CRN:
Academic Year: 1440/1441 H
For Instructor’s Use only
Instructor’s Name:
Students’ Grade: Marks Obtained/Out of
Level of Marks: High/Middle/Low
Instructions – PLEASE READ THEM CAREFULLY
• The Assignment must be submitted on Blackboard (WORD format only) via
allocated folder.
• Assignments submitted through email will not be accepted.
• Students are advised to make their work clear and well presented, marks may be
reduced for poor presentation. This includes filling your information on the cover
page.
• Students must mention question number clearly in their answer.
• Late submission will NOT be accepted.
• Avoid plagiarism, the work should be in your own words, copying from students or
other resources without proper referencing will result in ZERO marks. No exceptions.
• All answered must be typed using Times New Roman (size 12, double-spaced) font.
No pictures containing text will be accepted and will be considered plagiarism).
• Submissions without this cover page will NOT be accepted.
ASSIGNMENT-2
Project Management (MGT323)
First Semester (2019-2020)
Assignment Workload:
• This Assignment consists of Critical thinking.
• Assignment is to be submitted by each student individually.
Assignment Purposes/Learning Outcomes:
After completion of Assignment-2 students will able to understand the
Demonstrate a deep understanding of project management concepts and theories as well as
approaches to project management. (LO-1.1)
Demonstrate an understanding of the project planning process. (LO-1.6)
Demonstrate ability to monitor and control the project. (LO. 2.9)
Assignment-2
Critical thinking:
To prepare for this assignment, review Ch-6 “Management of your time and stress”
from your textbook, understand the concepts of time management and time robbers
and answer the questions given below with examples. Any excess material can be
added to bibliography. Use APA style and review three or more peer-reviewed
journals to support your answer.
1. Why project managers manipulate their time to get work done. Discuss with any
examples you might have come across. (2 marks)
2. What is effective time management? How project managers convert time from a
constraint to a resource. Give reasons. (1.5 mark)
3. Discuss on any two-time robbers in project management with examples. (1.5
Mark)
Answer:
1.
2.
3.
.
.
Chapter 6
Management of
Your Time and
Stress
Time Robbers
Incomplete work
 A job poorly done that must be done over
 Poor communications channels
 Uncontrolled telephone calls
 Lack of adequate responsibility and
commensurate authority
 Poor functional performance
 Changes without direct notification/
explanation
 Casual visitors

Time Robbers (Continued)
Waiting for people
 Failure to delegate, or unwise delegation
 Poor retrieval systems
 Lack of information in a ready-to-use
format
 Day-to-day administration
 Spending more time than anticipated in
answering questions
 Lack of sufficient clerical support
 Late appointments
 Impromptu tasks

Time Robbers (Continued)
Union grievances
 Having to explain “thinking” to superiors
 Too many levels of review
 Too many people in a small area
 Office casual conversations
 Misplaced information
 Sorting mail
 Record-keeping
 Shifting priorities
 Indecision or delaying decisions

Time Robbers (Continued)
Procrastination
 Proofreading correspondence
 Setting up appointments
 Too many meetings
 Monitoring delegated work
 Unclear roles/job descriptions
 Unnecessary crisis intervention
 Overcommitted outside activities
 Executive meddling

Time Robbers (Continued)
Budget adherence requirements
 Poorly educated customers
 Need to get involved in details to get job
done
 Not enough proven or trustworthy
managers
 Vague goals and objectives
 Lack of job description
 Too many people involved in minor
decision making

Time Robbers (Continued)
Lack of technical knowledge
 Disorganization of superiors
 Lack of authorization to make judgement
decisions
 Poor functional status reporting
 Inability to use one’s full potential
 Overeducated for daily tasks
 Work overload
 Unreasonable time constraints

Time Robbers (Continued)









Lack of commitment from higher authorities
Not being responsible for the full scope
Indecision on the part of higher management
Too much travel
Lack of adequate project management tools
Poor functional communications/writing skills
Departmental “buck passing”
Meetings with executives
Inability to relate to peers in a personal way
Time Robbers (Continued)
Rush into decisions/beat the deadlines
 People being overpaid for their work
 Lack of reward (“a pat on the back can do
wonders”)
 Expecting too much from one’s people
and oneself
 Multiple time constraints
 Non-supportive family
 Company political power struggles

Time Robbers (Continued)
Going from crisis to crisis
 Conflicting directives
 Line management acting as a “father”
figure
 Fire drills
 Lack of privacy
 Lack of challenge in job duties
 Project manager not involved/
unknowledgeable about decision making
 Bureaucratic roadblocks (“ego”)

Time Robbers (Continued)
Empire-building line managers
 No communication between sales and
engineering
 Too much work for one person to handle
effectively
 Excessive paperwork
 Lack of clerical/administrative support
 Workload growing faster than capacity
 Dealing with unreliable subcontractors

Time Robbers (Continued)
Reeducating project managers
 Lack of new business
 Personnel not willing to take risks
 Demand for short-term results
 Lack of long-range planning
 Being over-directed
 Changing company systems, which
requires relearning
 Overreacting management

Time Robbers (Continued)
Poor lead time on projects
 Disregard for company or personal things
 Documentation (reports/red tape)
 Large number of projects
 Inadequate or inappropriate requirements
 Desire for perfection
 Lack of dedication by technical experts
 Poor salary compared to contemporaries
 Lack of project organization

Time Robbers (Continued)
Constant pressure
 Constant interruptions
 Problems coming in waves
 Severe home constraints
 Project monetary problems
 Shifting of functional personnel
 Lack of employee discipline
 Lack of qualified manpower

Practice Effective
Time Management
Time Management Actions
Delegate.
 Follow the schedule.
 Decide fast.
 Decide who should attend.
 Learn to say no.
 Start now.
 Do the tough part first.
 Travel light.
 Work at travel stops.

Time Management
(Continued)
Avoid useless memos.
 Refuse to do the unimportant.
 Look ahead.
 Ask: Is this trip necessary?
 Know your energy cycle.
 Control telephone time.
 Send out the meeting agenda.
 Shut off in-house visits.
 Overcome procrastination.
 Manage by exception.

Rules

Rules for time management
–
–
–
–
–
–
–
–
–
–
Conduct a time analysis (time log).
Plan solid blocks for important things.
Classify your activities.
Establish priorities.
Establish opportunity cost on activities.
Train your system (boss, subordinate, peers).
Practice delegation.
Practice calculated neglect.
Practice management by exception.
Focus on opportunities – not on problems.
Preparing The ToDo Checklist
Questions

Questions
– What am I doing that I don’t have to be doing
at all?
– What am I doing that can be done better by
someone else?
– What am I doing that could be done as well by
someone else?
– Am I establishing the right priorities for my
activities?

Purchase answer to see full
attachment