PMP 598 University of Phoenix Project Risk Management Plan Write a paper of no more than 2,100 words and include the following components: Project Risk Ma

PMP 598 University of Phoenix Project Risk Management Plan Write a paper of no more than 2,100 words and include the following components:

Project Risk Management Plan

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Examine at least 5 risks applicable to your project.
Create a table in Microsoft® Word for your risk assessment matrix. For each risk, analyze its likelihood and probability, its effect, an overall risk assessment score, when it could occur, and your response.

Project HR Plan

Analyze HR needs, how they are acquired, and when they will occur.
Examine your training approach and how you plan to recognize and reward the team’s efforts.

Project Communication Plan

Examine key stakeholder groups and their project information needs.
Create a table in Microsoft® Word, evaluating the following information that is produced during the project’s lifecycle: status and issue reports; the target audience for each information type, including senior management and customers; when each information type is available (weekly or biweekly); how information is communicated (e-mail or hard copy); and who is responsible for producing information.

Project Procurement Plan

Examine the methods that will be used to manage procurements in the project.
Examine at least one contract vehicle that might be used. PMP 598
Lori Allen
University of Phoenix
1
Project Charter
Project overview
The title of this project is Project Management Control Systems (PMCS), it is created by the project
manager of PMCS on 3/30/2019. The project manager for the project manager is the senior
executive of CirruSafe Information Systems Company.
Project descriptions
CirruSafe Information Systems Company focuses on cloud computing; it deals with leveraging
third-party computing capabilities of the internet to reduce the costs, improve scale, enhancing
agility and increasing access to best internet and communication practices. The company has been
successful over the years and have acquired more customers and increased its market value.
CirruSafe Information Systems Company has to expand to care for all its clients and maintain its
position at the market. The process of expansion will require the use of the company’s capital
funds, and that increases the company’s need for a project management control system.
Project Scope and objectives
Due to the rapid change and growth at the CirruSafe Information Systems Company, the company
is in dire need of more efficient use of its capital funds for the management of its many projects.
This has resulted into the implementation of a new project management control system that will
overlook and satisfy both the needs of the company and at the same time enhance the project team’s
capabilities while focusing on the customers’ needs and preferences.
2
General objectives
Enhance the communication system among the project, corporate management as well as project
group related to the progress of the significant projects in the company.
Enable the senior management team to monitor the progress of the significant projects closely.
Ensure that the project personnel are capable of managing and controlling their projects.
Specific objectives
This project has four important specific objectives namely;
a. Reporting and control system
The project will ensure that the communication of project activity both within and between groups
and senior management is efficient and up to date. The project will also focus on high costs projects
as well as the importance of all the projects.
b. Computer Support Systems
The project ensures that a survey is carried out to come up with recommendations to determine the
costs of computer support.
c. Procedures manuals
One important objective of the project is ensuring that all the procedure manuals are up to date by
documenting all the procedures and policies. The project manager will also ensure that the
preliminary manuals are presented for analysis and user training.
d. Project Management Training Course
3
The project management control system will also ensure that all the company personnel and project
team members receive basic training on essential project planning and control skills required for
project management. Also, the project will ensure that the project managers are provided with
software, financial as well as contracting necessary skills in project management.
Project milestones and project timeline
The implementation of the Project Management Control System program will take 12 months. The
project will start on 4th, April 2019 and end on 4th May 2020. During the twelve months, the
project manager and project stakeholders will ensure that there is adequate planning, designing,
communication, resources, decision making as well as integrated pieces of training and
environment. The project managers will also ensure that the project goals and objectives are met
within the set period of time, the stakeholders will schedule monthly pieces of training for the
company personnel and provide the necessary resources to carry out the project activities. The
project will be tested and evaluated on the last three months of the twelve months and if found
successful, will be marked as complete on the twelfth month.
The principal members of this project include the sponsor, project manager, user representatives,
and the technical lead. The functional managers select the other members of the project team based
on the skills and requirements set by the project manager.
Conditions, Constraints, and Assumptions
The Project Management Control Systems has to be operation by 4th of April 2019. The project is
meant to kick off with the first phase which will be a technical survey and feasibility study. The
study will determine the pace of the project, and the implementation will begin soon after the first
phase if the recommendation is to authorized by the project sponsors and other project
4
stakeholders. Appointments with the suppliers and other contributors to the project will be set
based on the need. The results of the project will be evaluated before the closure of the project.
The project management control systems is a priority to CirruSafe Information Systems Company
and therefore, the project manager will get support from all the other employees whenever
possible.
Project Budget
Cost $/month or
Number of staff/
cost per unit
items
International staff
Task Force team leader
17,200
Communication Analyst
14,300
Technical Office
10,500
Project cordinator
18,100
Local staff
Information assistant
7,700
Business Systems Analyst
10,500
Cloud Software and Network Engineer
18,000
Computer Systems Analyst
10,000
IT Coordinator
12,100
Project Analyst
7,500
Equipment and other Activities
Communication (Mobile phones)
38,900
Establishment of operational settings
22,000
Printing and distribution of weekly reports
5,000
Data Information management
10,400
Data analytics
7,600
Security Technology development
20,000
Trainings and Meetings on case definitions
31,000
Project monitoring and reporting costs
22,100
GRAND TOTAL
Number of
months
1
1
2
1
12
12
12
12
1
1
1
1
1
1
12
12
11
10
11
2
Total USD
206400
171600
252000
217200
92400
126000
198000
100000
133100
15000
38,900
22,000
5,000
10,400
7,600
20,000
31,000
22,100
1668700
UoP
Lori Allen
Capstone Project Management
Project Schedule
1
Project schedule
The project will take place in five main stages, and each stage will take place at different
times, use different resources and carried out by different individuals. The five stages make up the
project life cycle, and they include project conception and initiation, planning, execution,
performance /monitoring and lastly project close.
The project conception and initiation is the first stage of the project lifecycle, and it will be
carried out from 4th, April 2019. This stage will last for one month, and during the one-month
period, the project manager will define the project objectives, scope, purpose as well as its
deliverables. The activities that will take place at this stage include the hiring of the project team,
setting up the project office and reviewing the project to ensure that it qualifies for the next stage.
The next stage of the project is known as the planning stage. This phase will start soon after
the first stage, and it will start from 5th, May 2019 and last for one month. The planning phase will
involve the development of the key documents that will be used to execute the project. The project
manager will work with the project team and stakeholders to review and update costs, scope and
the duration of the project.
The third phase is the project execution phase. The execution phase will take the longest
time; it will take seven months. It will start and June 2019 and last all through January 2020. The
first activity in this stage will be a kick-off meeting to ensure that every individual is clearly aware
of the project goals, task dependencies and their roles in the project. The project manager at this
point ensures that the project team properly managed and lead to success.
Reports and
communications are very critical at project execution stage; the project team members will develop
reports and dashboards based on the matrix set.
2
The fourth stage of the project will involve reviewing the performance of the project and
monitoring its success. The stage will take two months from January 2020 to be completed. At this
phase, all the project processes and activities are evaluated to determine whether they met the
project goals and objectives. The results obtained at this stage determine the success or failure of
the project.
The last stage is the project close. This stage depends on the success of the first four stages.
The result obtained in the previous stage is used to decide whether the project will be closed or
extended. The decision making process and wrapping up activities will last for one month starting
from March 2020 to April 2020. The whole project will be conducted within twelve months.

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